Legalisation and Apostille

Royal College Of Music And Drama

Documents for use outside the UK will often have to be legalised as well as notarised.

Legalisation is official confirmation that a signature, stamp or seal on a document is genuine. The actual legalisation requirement will depend on the foreign country involved. Once the authenticity of the Notary’s signature and seal is confirmed then a certificate, called an apostille, is attached by the Foreign and Commonwealth Office.

Sometimes consular legalisation will be required either as well as the apostille or instead of it.

I regularly send documents to the Legalisation Office and also many UK based foreign consulates for legalisation.

Where urgent legalisation is required then I work closely with experienced agents who will personally attend at the Premium Service Office of the Foreign Office ( for apostilles) and many overseas consulates that accept personal applications.

I can arrange for legalised/notarised documents to be couriered directly to your representatives or agents overseas.


A fee of £30 per document is currently payable to the Foreign Office for the Standard Postal legalisation Service.

A fee of £75 per document is currently payable to the Foreign Office for the same day Premium Service at  the Legalisation Office in London. Please note that using the Premium Service will also involve using an agent to attend personally at the Premium Service Office; typically this will cost about £30 for the first document and £10 for each additional document.

The fees and requirements for Consular legalisation as well as the time taken varies considerably depending on the Consulate involved. If you contact me then I can advise on the procedure to be followed.

I generally recommend that documents be sent by Special Delivery or courier and these postal charges are in the region of £12.

Legalisation and postage fees are payable in addition to my fee.


To comply with the Money Laundering Regulations 2003 Notaries are obliged to keep evidence of the identity and address of all of their clients. Each person whose signature is to be notarised must therefore provide one of the following original identification documents at the time of the appointment:

  • Valid passport
  • Photo driving licence
  • National Identity card
  • Armed Forces pass (with photograph and signature)
  • Firearms Licence (with photograph and signature)
  • Other government issued ID (with photograph and signature)

In addition I will require proof of residence which can be one of the following original documents which must be less than 3 months old:

  • Bank or building society statement
  • Utility or council tax bill (not mobile phone bill)
  • Tenancy agreement
  • HM Revenue and Customs statement or notice of coding

When acting for corporate or business clients additional information may be required that may necessitate me undertaking a company search to establish the identity of the directors or the status of the organisation.


I am happy to provide an indication of the costs and disbursements in advance but I will need to know the type of document involved, how many documents there are and which country they are to be used in. Please telephone me to discuss.


Fay A. Mortimer, Notary Public, 36 Church Road, Whitchurch, Cardiff, CF14 2EA. Telephone: 07368 221243. Email: This email address is being protected from spambots. You need JavaScript enabled to view it.